FLOWSTATE VIRTUAL BUSINESS SUPPORT

VIRTUAL EXECUTIVE ASSISTANT

FRACTIONAL BUSINESS SUPPORT - WHEN YOU DON’T NEED A FULL-TIME EMPLOYEE

PERSONAL LIFE ADMIN SUPPORT - BECAUSE LIFE DOESN’T STOP OUTSIDE THE OFFICE

I make things easier for busy professionals and business owners - in both work and life.

Welcome

Whether you need ongoing support or help with a specific project, I’ll hit the ground running and take care of the details.

I work best with professionals who value support and are ready to delegate, or are finally ready to hand over the reins after doing it all themselves. If you want someone you can trust to manage tasks without follow up, value autonomy, flexibility, and consistency, and are ready to clear space in your calendar, inbox and head, we’ll work well together. If you prefer to hold the reins, I may not be the right fit. My style is capable, self led support that doesn’t need managing, just a clear brief and mutual trust.

I provide both strategic input and hands on execution to keep everything moving. Whether it’s business priorities or personal commitments, I help you stay focused, in control, and in flow.

Business support

  • Inbox and calendar management

  • Operations oversight and workflow improvements

  • Project coordination

  • Systems setup and streamlining

Personal support

  • Household management and family scheduling

  • Event planning and travel booking

  • Budget and finance organisation

  • Property administration and paperwork

  • Items you just don’t get around to

This removes the mental load so you don’t feel like you’re drowning outside your professional life.

Client Reviews

  • - Angela, Affiliate Marketing

    “I cannot recommend Nikki highly enough!  She was absolutely instrumental in helping me build out my entire Systeme.io backend, from funnels and automations to emails and landing pages. Her attention to detail, initiative, and ability to just get things done blew me away.

    Nikki took what felt overwhelming and turned it into something streamlined and beautiful. She understood my brand, my voice, and my vision and made it come to life so smoothly. I honestly don’t know how I would’ve done it without her!

    If you’re thinking of working with her, don’t hesitate. She’s professional, reliable, creative, and such a joy to work with. Thank you Nikki, you’ve been a game-changer!”

  • - Jaye, Buyers Agent & Qualified Property Investment Adviser

    “Nikki done a fantastic job and provided a fresh new look for our client information packs.

    I wouldn’t hesitate in using her services again in the future. Highly recommend!!"

  • - Steph, Breathwork Energy Practitioner + Yin Yoga Teacher

    “I use Nikki within my business for admin support. She has created systems, processes, email campaigns, content, flyers, website support, you name it, she can do it! I would be lost without her.

    If you feel overwhelmed by admin, I highly recommend Nikki to take care of everything for you! She is amazing!”

  • - Bec, Holistic Practitioner

    “Nikki was jam packed full of really important and helpful ideas and information to upscale and focus my business on growing my business opportunities. Well worth my time spent with Nikki this morning  and more to follow up on to keep it all ticking along!! 

    Thank you Nikki your direct focused and to the point,  to make the changes I needed to make. I highly recommend!”

  • - Megan, Tranformation Coach

    “Working with Nikki has been a great decision. She has been incredible in supporting me to bring my business ideas to life and build solid foundations for my business. I appreciate her ability to understand my requirements and get things done.”

  • - Cherie, Mental Health Social Worker, Trauma Therapist and Private Practice Coach

    “Nikki went beyond my expectations and is an asset to my business! I'm very thankful for her.”

  • - Krystal, Exercise Physiologist

    “Nikki has been incredible to work with! She completely transformed what felt like a huge, overwhelming task, into something organised, on-brand, and effective. From invoicing strategies and emails, Nikki just got it. She took initiative, paid attention to every detail, and really captured my vision and voice.

    Beyond that, I use Nikki within my business for admin support to, and honestly, I’d be lost without her! She’s set up systems, processes, you name it, she can do it. What could’ve been stressful ended up being smooth and even enjoyable thanks to her.

    If you feel overwhelmed by the admin side of your business, I can’t recommend Nikki enough to take care of it all for you. She’s reliable, creative, professional, and an absolute pleasure to work with. Thank you so much, Nikki, you are a gem!”

  • - Hannah

    “Nikki did an outstanding job updating my outdated CV and crafting an exceptional cover letter to support my career transition. Her efficiency, expertise, and professionalism are evident in the quality of her work. 

    I highly recommend reaching out to Nikki for all of your virtual assistant needs.“

  • Kady, Business Strategist - Brand and Visibility Agency

    Nikki assisted me with an in-person event hosted in Noosa for 10 business owners to build their brand and get content. There were a lot of moving parts to the day and Nikki made it flow so beautifully & seamlessly. She needed minimal guidance and had great perspectives to share to make the event even better. I would 100% hire her again! Thanks Nikki :)

The support you’ve been waiting for.

Services at a Glance

It's no secret - I love my work. But what’s even better is helping clients get results. Whether it's structure behind the scenes or consistent support you can count on, I bring momentum to the areas of your business and life that need it most. I also have first hand experience and know what it can be like looking for the right contractor for your business and how important it is to make the process as quick, effective, and as painless as possible. I can hit the ground running and just get on with it.

Decorative office desk area with beige vases, a laptop, a cup of coffee on a book, and a potted plant near a window, illuminated by natural sunlight.

    • Inbox

    • Calendar

    • Client relationship management

    • Travel

    • Expenses

    • Reporting

    • Document creation

    • Research

    • Personal admin

      Support across platforms like:
      Google Workspace | Microsoft Office 365 |  Zoom | Teams | Google Meet | Fathom | Fireflies | Calendly | TidyCal | Acuity | Halaxy | Concur | Expensify

    • Personal task management - staying on top of the to-dos that free your headspace.

    • Household management - coordinating home services, maintenance, and everyday logistics.

    • Family scheduling - keeping diaries aligned so no one double-books or misses a commitment.

    • Event planning - from intimate dinners to larger gatherings.

    • Personal budget and finance management - mapping bills, tracking expenses, and setting up simple systems for clarity.

    • Property administration - liaising with property management companies, helping coordinate paperwork, maintenance, and related admin.

    • Travel planning - organising itineraries, bookings, and everything in between.

    • Items you just don’t get around to - the lingering tasks and details that sit on the list but never get done.

    • CRM clean-ups

    • File management

    • Workflow reviews

    • Process improvements

    • Invoicing and chasing up outstanding payments

    • Electronic contracts

    Support across platforms like:
    Xero | Loom | Breeze Docs | Annature | Google Business/Reviews 

    • Keeping timelines, tasks, and people on track 

    • Event, retreat or conference management 



    Support across platforms like: 

    ClickUp | Trello 

    • Email campaigns

    • Funnels

    • Website

    • Course creation

    • Light social media design

    Support across platforms like: 

    Kajabi | Systeme.io | MailerLite | Squarespace | Acuity | Canva | Meta Business Suite 

    • Systems support and tech stack reviews

A gold pen, a green notebook, a framed piece of art, and a wood sculpture on a wooden desk.

What is Flowstate?

Flowstate is that sweet spot where everything’s running smoothly, you’re focused, productive, and in your zone. It’s when work feels effortless, your energy’s in the right place, and things just click.

But let’s be honest, most business owners aren’t operating from that place. You’re stretched thin, juggling strategy, client work, admin, and a never-ending to-do list.

That’s where I come in. I provide the behind-the-scenes support that gets you back to your flow so you can stop reacting, start delegating, and focus on what matters most.

Book a free 30 minute call

Whether you need help for a few hours a week or full project support, the first step is a quick chat to figure out what you need and how we can work together to accomplish your goals.